SCHOOL NAME

WHAT ARE SPORTS DAYS?
Sports Days invites elementary students from local Kington and surrounding area schools to participate in a diverse selection of sports in our state-of-the-art facilities. We provide your students with high-quality instruction and strive to inspire a love for physical activity and the lifelong benefits it brings. Instruction follows the “FUNdamentals” and the “Learn to Train” Stages of the Long-Term Athlete Development (LTAD) linked to the Ontario Physical Education curriculum. Our goal is to facilitate and promote individual skill development and build a sense of team and community in a fun and safe environment.

WHAT ARE THE AGE GROUPS THAT CAN PARTICIPATE IN Q CAMPS?
Sports Days are available to students in Grades 3-8. 

WHAT DATES ARE SPORTS DAYS RUNNING?
Trip dates run Monday to Friday starting on Thursday May 8 to Wednesday June 25, 2025.

Please note the following PA Day or Holiday dates when you are booking: 

• Monday May 19 (Victoria Day)
• Friday May 30 (PA Day - LDSB, ALCDSB, HPEDSB, CDSBEO, & UCDSB)
• Friday June 6 (PA Day - CEPEO & CECEE)
• Friday June 20 (PA Day - CEPEO & CECEE)
• Thursday June 26 (PA Day - UCDSB & CDSBEO)
• Friday June 27 (PA Day - LDSB, ALCDSB, & HPEDSB)

DO TEACHERS NEED TO PARTICIPATE?
That is up to you and your comfort level, but we’ll always encourage you unleash your inner kid and join in! We have some teachers who prefer to join in and others who prefer to watch. 

The Queen’s Sports Day Staff will closely supervise your students throughout the day and will consult teachers/supervisors for behaviour management support. Your assistance with ‘crowd-control’ during arrival, departure, and transitions is appreciated. You are welcome to observe the activities and/or participate based on your preference. 

WILL MY STUDENTS GAIN PHYSICAL LITERACY SKILLS WHILE AT SPORTS DAYS?
Yes! Sports Days have adopted the Canadian Sport for Life Physical Literacy model into our sports camps. Physical Literacy gives children the tools they need to take part in physical activity and sport, both for healthy life-long enjoyment and for sporting success; and is a key component of Canada's Long-Term Athlete Development.

"Physical Literacy is the development of fundamental movement skills, and fundamental sport skills that permit a child to move confidently and with control, in a wide range of physical activity, rhythmic and sport situations. Physical literacy also includes the ability to 'read' what is going on around them in an activity setting and react appropriately to those events."

Find out all the information you need at canadiansportforlife.ca

WHAT SPORTS AND ACTIVITIES DO YOU OFFER?
Sports Days follows the OPHEA Guidelines for physical activity safety during off-site trips. As such, we are pleased to offer the following sports and activities*:

• Badminton
• Cooperative Games
• Field Hockey
• Flag Football
• Flag Rugby
• Floorball
• Goal Ball
• Innertube Water Polo**
• Kinball
• Lacrosse
• Pickle Ball
• Racquetball
• Spikeball
• Swimming**
• Tchoukball
• Ultimate Frisbee
• Wallyball
• Wheelchair Basketball
   

*Options may vary depending on booking dates and facility availability. 
**For aquatic options, students who are unable to pass the facility swim test of 2 widths (50 meters) and do not reach the minimum height requirement of 4ft 10 inches will be required to wear a lifejacket in the shallow end. The Swim Test will occur right at the start of the activity block before the entire group is allowed in the water. 

DO YOU STILL OFFER FENCING?
You bet we do! "En garde"! 

However, Fencing is NOT an approved OPHEA activity, and therefore not approved by most school boards for classes to participate in. Historically, the following School Boards have NOT approved Fencing: Limestone District School Board, Hastings and Prince Edward District School Board, and Catholic District School Board of Eastern Ontario. 

Please check with your school's administration if you'd like to participate in Fencing. We would be delighted to teach you and expose your class to this elegant, centuries-old sport! All fencing equipment is provided (helmet, gloves, fencing jacket, foil).

DO YOU ADAPT YOUR PROGRAMMER FOR DIFFERENT AGE GROUPS?
We sure do! Sports Days follows the Canadian Sport for Life Physical Literacy model and we adapt instruction style and programming based on Canada's Long-Term Athlete Development stages. Find out all the information you need at www.canadiansportforlife.ca 

WHEN IS THE ARRIVAL AND DEPARTURE?
We can accommodate your group for a maximum of 7 hours of programming, Monday to Friday between 8:30 AM and 4:00 PM (or any time frame between those times that is convenient for you). Late arrival / early departure may impact programing and the number of activities you can participate in.

WHAT FACILITIES ARE USED ON SPORTS DAYS?
Sports Days take place within various Athletics & Recreation facilities across Queen’s University Campus.  The Athletics & Recreation Centre (ARC) is a state-of-the art athletic facility featuring all the latest amenities including five(5) gymnasiums which can be used for a multitude of sports and set for a variety of configurations. Participants may also get the chance to use our squash courts, combative room, studios, and our recently renovated 25-metre pool. Should you choose outdoor activities, school groups will utilize Tindall and Nixon Fields, our full size artificial multi-season playing fields along with a three-lane rubberized jogging track. 

CAN YOU GUARANTEE THAT I WILL GET ALL OF THE SPORTS I REQUESTED?
No. Sending your sport request does not guarantee that you will get these sports on your schedule. However, we will do our very best to accommodate all requests.

HOW LONG ARE THE ACTIVITY BLOCKS?
Each activity is roughly 45 minutes long and includes time for instruction and game play. Depending on the sports selected and their respective facilities, activity blocks may be shortened in length to allow for walking time to the next facility. 

CAN WE SEE OUR SCHEDULE IN ADVANCE?
Absolutely! Your schedule and teacher information package will be created and send 2 or 3 weeks before the date of your trip. After you receive these items, we can discuss any questions/ concerns you may have. 

Example Schedule A: 

WHAT BUS COMPANIES TO YOU RECOMMENED WE BOOK WITH?
We’re sure that one of the four companies would be happy to help you!

• Napanee Charters (napaneecharters@martinsbus.ca)
• Martins Bus (https://martinsbus.ca/pages/about-us) 
• First Student (FirstCharter@FirstGroup.com)
• McCoy’s (charters@gomccoy.com - coach buses only). 

WHERE SHOULD WE GO WHEN WE ARRIVE?
Buses should drop students off at our ARC North Earl St Entrance at 284 Earl St (corner of Aberdeen St and Earl St.). Stay seated on the bus and our friendly Queen’s Sports Day Staff will come out to meet your group and direct you from there.

WHAT SHOULD WE PACK?

• CLOTHES & SHOES
  Students should come to camp dressed for a day of activity. We recommend outdoor activity clothes and athletic shoes (no sport-sandals or open-toed shoes). You may want to include an additional pair of socks to help with blister prevention. A hat is also recommended.
• WATER BOTTLE
  Water is a vital component when physically active. Families are asked to send a water bottle/squeeze bottle for the day, labeled with the student’s name. Please encourage your students to drink water while they are attending Sports Days. We also allow for many water breaks throughout the day, and we have many refilling stations.
• SUNSCREEN
  Your child may participate in outdoor activities. For protection from the sun's rays, we recommend applying sunscreen (SPF 15 or higher) on your child, prior to arrival. We also encourage you to send sunblock with your child.
• BACKPACKS
  A backpack, gym, or book bag is recommended for each student’s belongings.
• LUNCHES & SNACKS
  Families can pack their own nut-free lunch*, or we offer a pizza lunch for $5/XL slice. Please see below for more information on our Pizza Packages. 
   

Q-CAMPS HAVE A NUT FREE POLICY. WE ENCOURAGE ALL PARENTS AND CAMPERS TO AVOID THE USE OF ALL NUTS IN CAMPER'S LUNCHES.
*As you are aware, severe peanut and nut allergies are around us and we are trying to do the best we can to control this. We cannot guarantee a totally nut free environment as our building is open to the public.

WHAT SHOULDN’T WE PACK?
Please leave all valuables at home, including but not limited to Cell phones, iPods, and other portable music players, collector cards, handheld video games, etc. We also recommend that you label all of your belongings. Please note, Queen's Athletics & Recreation is not responsible for any lost or stolen items.

PIZZA PACKAGES

Domino’s Pizza is available for your group by pre-order only. Each slice is $5.00 for an extra-large pepperoni or cheese.  Please use this link to order: Sports Day Pizza Form

Some details about pizza ordering:

• Teachers/group leaders must place your order using the provided link for the entire class (no individual student orders).
• Group orders must be placed no later than 24 hours before your class arrives at the ARC.
• An email will be sent confirming the number of slices ordered and the amount that is due upon arrival.
• The teacher/group leader will be responsible for collecting funds and paying for the pizza upon arrival (cash, debit, or credit is accepted).
• Once the order form has been submitted, no changes can be made (including refunds).
• The pizza will be delivered to your group at the start of the lunch break, and the teacher or group leader will be responsible for distributing the pizza to the students who ordered it.

CANTEEN

The Canteen will be open at lunch times for students to purchase snacks and drinks*. Purchases can be made using cash, debit, or credit card. Options range from $1.00 - $3.50. 

Please see the sample menu below:

*Please let us know by email if your group would NOT like to participate in the canteen option.

WHAT ARE YOUR POLICIES FOR CAMPER EPIPEN AND/OR INHALER ADMINISTRATION?
The student is responsible for carrying their EpiPen or inhaler with them at all times. It is important that the teacher know where the student's EpiPen or Inhaler is located; please also let your Group Leader know the location. The use of a fanny pack has proven the most successful way to do this. 

In the event of an anaphylaxis emergency, the Group Lead, Activity Lead, or the Teacher will administer the EpiPen. Campus Security and EMS will be notified, and the teacher will connect with the student's guardian/parent. 

WHAT ARE YOUR POLICIES FOR CAMPER MEDICATION?
The student is responsible for carrying their medication with them at all times and self-administer when appropriate. It is important that the teacher know of any medication administration required, and alert the Group Lead if appropriate. Please ensure the contents are clearly labeled with the student's name and only the required dose is brought to Sports Days. If medication refrigeration is required, please give the contents to your Group Lead to store in our onsite fridge. 

WHAT ARE YOUR PROTOCOLS FOR ACCIDENTS OR EMERGENCIES?
Safety of all students is our top priority at all times! All members of the Sports Days staff are certified in First Aid and CPR and have been trained in rigorous emergency procedures at all of our activity locations. 

In the case of an emergency or accident involving a student, swift Emergency Response actions will be taken, including but not limited to First-Aid, CPR, contacting EMS and Campus Security, concussion assessment at Q Sports Medicine, etc. The teacher is responsible for contacting the student's guardian / parent. 

WHAT ARE YOUR PROTOCOLS AROUND CAMPER ILLNESS?
We ask families for their discretion on sending a student to Sports Days if they are ill prior to the trip. 

If a student should become ill while at Sports Days, Emergency Response protocols will be enacted and Teachers will be responsible for contacting the guardian / parent. We do not have a registered nurse on staff; therefore, we will ask teachers and families to make the decision whether to remove your child from the program before the bus leaves the school for the trip.  

WHAT IS YOUR APPROACH TO PROVIDING AN INCLUSIVE EXPERIENCE FOR ALL STUDENTS?
Gender Identity & Expression:
For the most part, students of all genders take part in an integrated community at our camps, without need to identify one's gender. That said, we do use gender-segregated changerooms/washrooms. We understand that this falsely perpetuates the idea of gender as a binary and present other barriers to our building an inclusive camp community. We acknowledge this shortcoming and train our staff to understand gender as a spectrum and to both demonstrate and teach acceptance, respect and support for all campers to participate as they identify, in the programs or changerooms that they feel best fits their gender-identity.

Inclusion:
Q Camps are committed to creating a welcoming community where everyone is accepted and included. We believe in:

• Creating fair opportunities for everyone at Camp
• Making sure everyone at Camp feels safe
• Communicating and working collaboratively with everyone in our community
• Providing opportunities at Camp for everyone to share their ideas and have their voices heard
• Keeping an open mind
• Continuing to build a community where everyone feels welcome, safe and included
• Encouraging everyone at Camp to share and participate

While we are not currently able to offer direct one-on-one support for children with exceptionalities/special needs, we do aspire to create a welcoming and inclusive camp opportunity for children of all abilities. In an effort to set your student and our staff up for a safe and successful session, we: 

• Aspire to work with families to review and assess how their child's needs may or may not be able to be supported by our staff
• Welcome families providing their own support person/worker to attend camp in support of their child (must be communicated prior to camp)

Please contact us at queens.camps@queensu.ca to discuss how we are able to support your child. 

ARE YOUR FACILITIES WHEELCHAIR ACCESSIBLE?
Our ARC Facilities are wheelchair accessible as well as our Aquatics facility. We have a portable pool lift, water wheelchairs, and a ramp. 

WHEN WILL REGISTRATION OPEN?
Registration for Sports Days will open on Wed Jan 29 at 7:30 am! REGISTER HERE! 

Important Notes:

• Each registration equals one (1) class. (max 28students)
• The program fills up very quickly. Please try to book as early as possible.

HOW MANY STUDENTS CAN BE IN EACH GROUP?
Groups must have a minimum of 15 students and a maximum of 28 students. It is imperative that groups have a teacher/supervisor that remains with the group throughout the entire day. We encourage the teacher/ supervisor to partake in the activities.

WHAT IS THE COST OF SPORTS DAYS?
The cost of the program is $25 per student. A member of our Sports Day team will contact you within 5 business days via email to confirm a date. 

WHAT DO I NEED PREPARED IN ORDER TO REGISTER?

• Access to your school's shared GetActive account.
• Contact information for your school's Office Administration and Principal. 
• Sports and Activities that your group is interested in (choose up to 7).
• Week that your class is interested in and preferred dates in that week.
• Allergy and accommodation needs for students in your class
• Preferred arrival and departure times.

HOW DO I ACCESS MY SCHOOL'S SHARED GETACTIVE ACCOUNT?

For Schools / Teachers who have NEVER used GetActive and do not have a shared School account, please create a personal teacher account. After your registration, a shared school account login and password will be created for you, and your personal account will be added to the School account. 

For schools who HAVE a shared GetActive account, your login and password is the same as previous years. Please ensure you add yourself as a Family Member. 
If you forget your schools shared login and password, please contact Q Camps at queens.camps@queensu.ca.

Here is a helpful guide on creating a GetActive account, adding Family Members to your shared account, and how to register. 

WHAT IS THE PAYMENT POLICY? **UPDATED!**

Hooray! We have updated our payment policy to make it easier for school groups to attend Sports Days!!!

• School groups will now pay upon arrival! On the day of your visit, we will invoice your school's administrator and Principal based only on the students attending Sports Days; missing students will not be charged. We no longer require a deposit.
• However, a minimum charge of $375 (15 students x $25) is required per booking. Class sizes with less than 15 students are still required to pay the minimum charge.

WHAT IS THE REFUND & CANCELLATION POLICIES?
We have updated our cancellation, rescheduling, and no-show policy!

• All cancellations or rescheduling requests must be sent via e-mail to queens.camps@queensu.ca
• Cancellations and rescheduling will be accepted up to 7 working days before the trip date. 
• Cancellations within 7 days or no-shows on the trip date will be subject to the $375 minimum charge.

HOW CAN I STAY CONNECTED?
You can follow our social media to stay informed of updates: Facebook OR Instagram

WHO CAN I GET IN CONTACT WITH IF I HAVE MORE QUESTIONS?
For additional questions, please contact:

Youth Programs in Athletics & Recreation
queens.camps@queensu.ca
613-533-6000 ext. 77686

Or connect with our Q Services front desk at 613-533-2500 or custserv@queensu.ca